I’ve recently found a new tool that I’m trialling to help working collaboratively on files. There are lots of new-ish tools that facilitate group working, such as Slack and Asana. I’m a self confessed Evernote addict, and cannot imagine my life without it. But nothing quite links all of these things together, and a lot of the time I find myself talking about changes we’re going to make on a file, but still having to store and edit the file elsewhere.
You’ve probably gathered that I’m a bit of an app nerd. I love trying new things and finding better ways to solve daily problems. One of the main problems we have in the Library is document sharing and collaboration. Our shared drive acts as a repository for files, but in terms of functionality, it is basically a digital bin.
What we need is something that allows us to work collaboratively on files, in real time, with chat and comments built in, so there’s no awkward switching between email chains and Word documents. Something with a more intuitive way to track changes, too.
Enter Quip. here are some of it’s lovely, wonderful features.
- It allows you to create an area for your team, where you can collaborate on documents in real time.
- It gives you a nice subdomain so it’s easy to remember (mysite.quip.com)
- Allows you to comment and discuss the document alongside the document
- Imports from all the major software platforms such as MS Word and Excel
- Also integrates with Evernote, Dropbox, Box and many more
- ‘@’ mention colleagues
- Link to documents within documents (think of how amazingly streamlined your meeting agendas will be!
- Edit history
- Living documents, rather than hundreds of static versions. Never edit “Thingy File version 1.8 (JOE’S Version – FINAL)” ever again.
Aside from the time you’ve saved, there is very little to learn.
- Folder structures? You already know about them. You do them all the time and probably without thinking.
- @mentions? Got a Twitter account?
- Comments and chat? I won’t even bother with these.
As it is with all of these types of sites, there is a free version for you to try out first, but the functionality is limited. I’m going to be trying it out for a while to see if it works. Let us know in the comments if you decide to give it a go, too.